When you have an important business meeting with a client, customer or business associate you know you can’t simply afford to be late. However, when it’s a new city your meeting is in then there are so many logistics issues that you deal with. If you do not prepare well enough in advance it’s pretty difficult to be on time for your meeting in a foreign city. Here are a few things that will help you take care of them.
Contact an airport transfer company
If you are flying into the new city, then the first thing you will have to think about is arranging for travel arrangements between the airport and your preferred destination. If you time on hand, you will check into a hotel or any other preferred accommodation source to freshen up before your meeting. On the other hand, if you are really pressed for time, then you would perhaps like arriving at the venue directly. Whatever your decision might be, airport transfers Melbourne will make sure that a licensed cab with an experienced driver is ready to comfortably take you to your preferred destination.
On the other hand, when you are assigned to manage a travel plans and logistics of a visiting delegate, you need to:
Contact relevant authorities
The city where you plan to host your conference or event will have a local convention bureau or a designated conference center. You can contact them for help in organizing your event and booking carriers for your delegates. These organizations will have had a lot of experience in hosting events in that particular city so they can help you with some useful information.
In case anything goes wrong with the travel and accommodation arrangements of the delegates you will have to bear the consequences. It is wise to choose only reputed hotels, experienced airport transfers and good quality service providers who have insurance, valid license and the relevant permits. Get a copy of all these documents as you are going to need them is an issue arises.
Ensure information transfer
The information about travel and accommodation arrangements should be conveyed to the delegates. There should be a confirmation call at last 4 days before the actual event to check the probable attendance status of the delegates. Preferably the information should be mailed so that an electronic copy of the correspondence exists with you.